MIELI mental health Kotka region
1 § Organization name and home base
The name of the organization is MIELI Kotkan seudun mielenterveys ry. The organizations home base is Kotka and its operating area is Southern Kymenlaakso.
2 § Purpose of the organization
The organization is a civic and public health organization, whose purpose is to improve mental health and prevent mental health problems.
3 § The organization’s modes of operation
In order to fulfill its purpose, the organization can
- do mental health and crisis work
- implement development project related to the purpose of the organization
- act as a mental health policy influencer in their region
- promote sports, educational and cultural activities covering the entire life cycle
- do influencing work in their area
- carry out diverse volunteering activities
- train and offer job related guidance
- cooperate with organizations and other parties promoting mental health
- participate in its industry’s international cooperation
4 § Organization finances
To support its operations, the organization can collect membership fees, receive grants, donations and testamentary allowances as well as organize lotteries and fundraisers.
The organization can implement services related to mental health work as its own business activity, through a seperate company or in cooperation with other operators.
The organization can own movable and immovable property. The purpose of the organization is not to obtain profit or other direct financial gian for those who participate in its operations.
5 § Members
A natural person or a legal entity that accepts the purpose of the organization can be accepted as a regular member of the organization.
A natural person or a legal entity that wants to support the purpose and activities of the organization can be accepted as a supporting member.
Regular members and supporting members are approved by the board of the organizatioon upon application.
A person who has significantly promoted and supported the organization’s activities can be invited as an honorary chairman or an honorary member at the board’s proposal at the organization’s meeting.
6 § Resignation and dismissal of a member
A member has the right to resign from the organization by notifying the board or its chairman in writing, or by notifying the resignation in the minuted of the organization’s meeting.
The board can dismiss a member from the organization if the member has failed to pay the membership fee or otherwise failed to fulfill the obligations to which he/she has commited by joining the organization, or has significantly damaged the organization with his/her conduct inside or outside the organization, or no longer fulfills the membership conditions stated in the law or in the organization’s rules.
The member must be given an opportunity to be heard before the dismissal decision is made; however, not when the reason for dismissal is failure to pay the membership fee. The member is not prevented from taking part in the dismissal case.
7 § Membership fee
The amount of the annual membership fee to be collected from regular members and supporting members seperately for each group of members is decided by the annual meeting. The membership fee can be different for natural persons and legal entities that are either regular members or supporting members. The honorary chairman and honorary members do not pay membership fees.
8 § Board
The organization’s affairs are managed by the board, which include the chairman elected at the annual meeting and four to six (4-6) other regular members and zero to four (0-4) supporting members.
The chairman is elected for two years at a time. The other board members are elected for two years at a time, and half of them are retiring members each year. The first time, the retiring members will be decided by a lottery.
The board elects a vice-chairman from among its members and hires a secretary, treasurer and other necessary officials from among its members or from the outside.
The term of office of the board is the period between the annual meetings.
The board meets at the invitation of the chairman or, in his/her absence, the vice-chairman, when they deem it necessary or when at least two (2) board members demand it.
The board meeting can also be attended using a telecommunications connection or other technical aid, if the board so decides.
The board has a quorom when at least half of its members, including the chairman and vice-chairman, are present. In the event of a tie vote, the decision will be the opinion that the chairman declared he/she supports. In elections and secret ballots, a tie vote is decided by a lottery. Those with the most votes will be elected in the elections.
9 § Writing the name of the organization
The name of the organization is written by the chairman and vice-chairman together or one of them together with another members of the board or an official of the organization appointed by the board.
10 § Financial period and audit
The organization’s accounting period is a calendar year.
The organization’s finances are managed in accordance with the financial rules approved by the board.
The financial statement with the necessary documents and the board’s annual report must be provided
to operational inspectors/auditors no later than one month before the annual meeting.
The operational inspectors/auditors must give their written statement to the board no later than two (2) weeks before the annual meeting.
11 § Convening the organization’s meetings
The organization’s annual meeting is held annually on a date determined by the board by the end of April.
The meeting invitation must be delivered to the members by mail no later than two (2) weeks before the meeting or published as an announcement in a local newspaper or sent to members by e-mail or published on the local organization’s website. The meeting invitation to bed delivered by mail or e-mail is sent
to the contact information provided by the member to the organization.
Remote participation in the organization’s annual meeting and extra meeting is possible with the help of a technical aid, if the board has announced this in the meeting invitation. The board decided on remote participation.
An extra meeting is held when the organization’s meeting so decided or when the board deems it necessary or when at least one-tenth (1/10) of the organization’s voting members request it in writing from the board for a matter specifically notified. The extra meeting must be held within 30 days after the request to hold it has been presented to the board.
Each regular members has one (1) vote at the organization’s meeting. Supporting members have the right to attend and speak at the organization’s meetings, but do not have the right to vote.
In the event of a tie vote, the opinion that the chairman of the meeting announces he/she support will be the decision. In elections and secret ballots, a tie vote is decided by a lottery. Those with the most votes will be elected in the elections.
12 § Annual meeting
The following matters will be discussed at the organization’s annual meeting:
1. opening of the meeting
2. the chairman of the meeting, the secretary, two auditors of the minutes and, if necessary, two vote counters are elected
3. the legality and quorum of the meeting are stated
4. the agenda of the meeting is approved
5. financial statements, annual report and the statement of operational inspectors/auditors are presented
6. deciding on the confirmation of the financial statements and the granting of discharge from liability to the board of directors and other responsible persons
7. the current year’s operation plan, budget and next year’s membership fees are confirmed
8. the chairman of the board and other members are elected
9. one or two operational inspectors and deputy operational inspectors or one or two auditors and deputy auditors are elected
10. other matters mentioned in the meeting invitation are discussed
If a member of the organization wants to have an issue discussed at the organization’s annual meeting, he/she must notify the board in writing well in advance so that the matter can be included in the meeting invitation.
13 § Changing the rules and dissolving the organization
The decision to change the rules must be made by a majority of at least two-thirds (2/3) of the votes cast at the organization’s meeting. The meeting invitation must mention the changing of the rules.
The decision to dissolve the organization must be made at two meetings of the organization, with an interval period of three (3) months, with a majority of at least three quarters (3/4) of the votes cast. The meeting invitation must mention the dissolution of the organization.
When the organization dissolves, its funds will be handed over to MIELI Suomen Mielenterveys ry to be used for the development of its local registered organizations.
